News & Updates
Monday September 8, 2014
Enterprise Systems met with a group of college and campus advisors to plan the upcoming launch of Advising Notes 1.0.
Advising Notes 1.0 is a simple SIS feature developed with advisors to help document advising interactions. Documenting advising interactions will help improve advising relationships with students and increase continuity, and consistency in advising across campus, especially as students change majors.
Once launched, Advising Notes 1.0 will allow advisors to quickly create Advising Notes to record what was discussed and recommended during advising interactions with students. Quick access links in the Advising Center and My Advisees list allow advisors to review notes from previous sessions and follow-up as needed. It is expected that the use of Advising Notes will yield better coordination and customer service across departments.
The advising focus group and the Provost Office provided the following requirements for first edition of Advising Notes:
- Configure Advising Notes with one general comment category to document advising guidance provided during advising sessions.
- Provide read/write access to Advising Notes for employees with an advising role in the SIS; in order to provide cross department communication and sharing of notes among advisors.
- Add quick launch links to view and add notes in both My Advisees list and in the Advising Center to simplify navigation.
- Clean-up any legacy access issues preventing advisors from using the “View data for other students” button in Advising Center (aka the “drop in” advising button), which required some advisors to take extra clicks to navigate to Student Service Center view in some instances.
- Build an association between the employee and their home department in the SIS. This will enable each comment/note created to reflect the name, department, date and time stamp. Home department is defined in BPPM 60.25 as follows: “The identified home department receives WSU correspondence and is responsible for processing all departmental documentation regarding the employee. If an employee has more than one employing department, identify one department to serve as the home department.” Changes to an employee’s home department can be facilitated as appropriate by the unit administrator through a PERMS action.
The group recommended a combination of online guides to use Advising Notes via UPK, in person training sessions, and subsequent incorporation of Advising Notes into standard advising training offered at WSU.
As advisors use the new tool and provide feedback, new features and functionality will be added in future versions of Advising Notes.
Enterprise Systems will demonstrate Advising Notes 1.0 at the upcoming Advising Forum scheduled for September 26, 2014, with training and rollout of the new functionality scheduled for early October.
- Photos now Available on the Class Roster - 12 January 2015
- Enterprise Systems meets with the Faculty Senate to Provide an Update on the SIS - 20 November 2014
- Assessing Administrative Systems at WSU - 17 October 2014
- Student Information System to Move to Next Generation Infrastucture - 8 October 2014
- Advising Notes 1.0 Launches to Support Advising - 8 October 2014